Heads‑up on pricing localisation: Notion localises prices by region and currency. Amounts can vary with taxes and FX, and some currencies (e.g., CAD) are converted at checkout. Annual billing typically discounts the monthly rate by up to ~20%.

Notion’s pricing is seat‑based with four tiers (Free, Plus, Business, Enterprise). Guests are free, annual billing lowers per‑seat cost, and Business/Enterprise add admin, security and AI capabilities suited to multi‑team rollouts. Below you’ll find a clear plan‑by‑plan comparison, a multi‑currency table (GBP, USD, CAD), and guidance on when to engage a partner like Generation Digital.

Quick overview

• Free — £0 / $0 / C$0 per member/month. Best for individuals. Teams can trial but bump into collaboration limits; 5MB uploads; 7‑day version history.

• Plus — Paid entry tier for teams. Removes Free’s collaboration limits, unlocks larger file uploads, Sites & Forms, and longer version history.

• Business (most teams start here) — Adds SAML SSO, private teamspaces, granular database permissions, premium integrations and extended history.

• Enterprise — Custom pricing. Brings SCIM provisioning, audit logs, advanced security/compliance integrations, workspace consolidation and enterprise data controls.

Are guests charged? Guests don’t consume paid seats; they access only the pages they’re invited to. Perfect for clients and contractors.

Plan pricing in GBP, USD and CAD (per member / per month)

Context: Annual = price per member per month on annual billing. Monthly = price per member per month on monthly billing. CAD and some GBP Business figures may be indicative based on mid‑market FX and may vary at checkout. Taxes (e.g., VAT, GST/HST) are additional.

Other costs

• Custom domains for Notion Sites: +$8/mo (annual) or +$10/mo (monthly) per domain, charged on top of your plan.

• Mid‑cycle seat changes: Adding or removing members is prorated.

What you get as you move up plans

Collaboration & content

• Free: unlimited for individuals; team workspaces hit collaborative block limits; 5MB file uploads.

• Plus: unlimited collaborative blocks, larger uploads (e.g., ~5GB/file), Sites and Forms, 30‑day version history.

• Business: everything in Plus + private teamspaces, granular database permissions, premium integrations, conditional Forms, 90‑day version history.

• Enterprise: everything in Business + workspace consolidation, unlimited history, enterprise analytics and governance.

Security & admin

• Business introduces SAML SSO, domain verification, private teamspaces, granular DB permissions and premium integrations.

• Enterprise adds SCIM user provisioning, audit logs, advanced security/compliance integrations and managed users.

AI

• Free/Plus include a limited trial of Notion AI features.

• Business/Enterprise include advanced AI (e.g., Agent, Enterprise Search beta, AI Meeting Notes beta). Enterprise offers stronger data controls (e.g., zero data retention with LLM providers) depending on configuration.

Choosing the right plan (and hidden costs to watch)

• Pilots & small teams: Start on Plus to remove Free’s block/file limits and evaluate Sites/Forms. Keep guests free for external reviewers.

• Scaling beyond a few teams: Business is the operational baseline thanks to SSO, private teamspaces and admin guardrails. Budget for seat growth and any custom domains for public Sites.

• Regulated / complex organisations: Enterprise brings SCIM, audit, SIEM/DLP integrations and enterprise AI controls—often required for compliance and at‑scale governance.

Licensing model: seats, guests and billing gotchas

• Seat = paid member licence. You’re billed per member. Seats can be reassigned; mid‑cycle changes are prorated.

• Guests are free. Share only specific pages, not whole teamspaces.

• Annual discount. Expect up to ~20% savings vs monthly. Choose annual once usage is stable.

• Files & history. Free has 5MB uploads and 7‑day history; paid plans lift file caps and extend history (30/90 days; Enterprise can be unlimited).

Why work with Generation Digital

Rolling Notion out isn’t just buying seats—it’s identity, structure and change management. Generation Digital helps you:

• Identity & security: Map SAML SSO and SCIM groups to teamspaces/permissions; define external sharing and retention policies.

• Information architecture: Design a workspace taxonomy (wikis, projects, knowledge bases), standard templates, verified pages and database governance.

• Migration: Consolidate content from Google Drive, Confluence and scattered Notion workspaces; enable workspace consolidation on Enterprise.

• Automation & integrations: Prioritise high‑value integrations (Slack, GitHub, Jira), API automations and conditional forms for intake.

• Enablement: Role‑based training, admin playbooks and adoption metrics.

Let’s talk: Book a 30‑minute scoping call for licence planning, SSO/SCIM setup, IA design and a safe migration path.

FAQs

Is Notion AI included by default?
Free and Plus include a limited trial. Business and Enterprise include advanced AI features; Enterprise adds stronger data controls.

Are guests charged?
No—guests are free and can only access pages they’re invited to.

What’s the difference between Plus and Business?
Business adds SAML SSO, private teamspaces, granular database permissions, premium integrations and longer version history.

Can we mix monthly and annual?
Billing cadence is set per workspace. Annual saves vs monthly; mid‑cycle seat changes are prorated.

How are custom domains priced for Sites?
$8 per domain per month (billed annually) or $10 billed monthly, on top of your plan.