Gemini in Google Calendar now suggests the best meeting times by scanning attendees’ availability, working hours and conflicts. When several invitees decline, Calendar can surface a banner with a recommended alternative and let organisers reschedule with one click—reducing back-and-forth and speeding up scheduling.

Why this matters now

Finding a time that works for everyone is still a major drag. Google’s latest update brings Gemini directly into Calendar to automate the heavy lifting: it checks who’s free, respects working hours, and proposes the best options. If plans change, it can flag a new slot automatically when people decline—so you keep momentum without endless threads.

What’s new

• Suggested times with Gemini: When you create or edit an event, click Suggested times and Gemini recommends optimal slots for all guests you can see in Calendar.

• One-click rescheduling: If multiple attendees decline, Calendar shows a banner with a time everyone can make; update with a single click.

• Works alongside Gmail’s “Help me schedule”: Google previously added Gemini time-suggestions in Gmail; Calendar now mirrors that experience for multi-attendee meetings.

How it works (in practice)

1. Create an event in Google Calendar and add your guests.

2. Click Suggested times to see options based on availability, time zones, and working hours.

3. Select a slot or adjust the view (Day, 3 days, Week) to explore alternatives.

4. If you’re rescheduling, open the event, hit Suggested times, or accept the banner suggestion when several guests decline.

Notes & limitations: Suggested times currently only appear on desktop, not the Android or iOS Calendar apps; they won’t show for very long events (over eight hours) or large meetings, and you’ll need appropriate Gemini access enabled by your admin.

Availability & rollout (UK & global)

• Editions: Business Standard/Plus, Enterprise Standard/Plus, and Google AI Pro for Education add-on.

• Rollout pace: Rapid Release domains available now; Scheduled Release domains gradual rollout starting 2 February 2026 (up to 15 days).

• Independent coverage also notes availability across select business and education tiers as the rollout lands.

Example use cases

• Team planning: Add a cross-functional group, hit Suggested times, and pick the earliest slot that respects everyone’s working hours.

• Last-minute shuffle: Two key attendees decline? Accept the banner suggestion and reschedule in one click.

• Inbox to invite: Use Gmail’s Help me schedule for one-to-one threads, then manage changes in Calendar with Gemini’s suggestions.

Tips for better outcomes

• Share calendars appropriately: Ensure colleagues share availability so Gemini can compute viable slots.

• Set working hours: Accurate working hours improve proposals, especially across time zones.

• Use desktop for now: Suggested times are currently desktop-only.

FAQ

Q1: Where do I find Gemini’s suggested times?
Open an event (new or existing) in Calendar on desktop and click Suggested times.

Q2: Can Calendar auto-suggest a new time if people decline?
Yes—organisers may see a banner suggesting a time when all invitees are available; click to reschedule instantly.

Q3: Who gets this feature?
It’s rolling out to Business Standard/Plus, Enterprise Standard/Plus, and Google AI Pro for Education add-on, with Rapid vs. Scheduled Release timing.

Q4: Does it work on mobile?
Not yet—Gemini’s suggested times are currently desktop only.

Q5: How is this different from Gmail’s “Help me schedule”?
Gmail detects scheduling intent in email and proposes slots you can paste into a reply. Calendar’s feature proposes times inside Calendar, including a one-click reschedule nudge for declined meetings.