The Ultimate 2026 Guide: Using Miro and ChatGPT Together

In 2026, the swiftest teams combine ChatGPT for top-notch text creation with Miro’s on-board AI for organization and activation. Generate ideas and drafts in ChatGPT, transfer them to a Miro board, then use Miro AI (Flows, Sidekicks, and Prototyping) to group, map, and transform notes into actionable plans—safely and at enterprise scale.

Summary

• Create with ChatGPT: briefs, ideas, user stories, workshop content, draft copy.

• Organize with Miro AI: group sticky notes, summarize, create mind maps, diagram flows, develop action items.

• New in 2026: use Flows to automate multi-step onboarding tasks, Sidekicks to work with selected content, and Prototyping to turn frames into clickable tests.

• Responsible governance: enable Miro AI for appropriate workspaces; keep sensitive boards AI-free.

Why Combine ChatGPT with Miro?

ChatGPT aids in overcoming creative blocks and delivers robust initial drafts. Miro transforms that content into structured, collaborative results—live on a single board. Together they:

• Save time on planning, summarizing, and formatting.

• Enhance decision-making with clear groupings, themes, and next steps.

• Maintain context by keeping notes, diagrams, actions, and prototypes on one board.

What’s New in 2025 → Why It Matters in 2026

• On-board AI workspace: Generate, summarize, and organize directly on the board.

• Advanced diagramming: Accelerate process maps with extensive shape libraries and AI support.

• Sticky Capture + grouping: Turn photos of sticky notes into editable notes with automatic themes.

• AI-assisted mind maps: Generate or expand multi-branch maps from a prompt or selected nodes.

• Creative tools on canvas: Light editing for images and short videos during workshops.

• Enterprise control: Administrative toggles for AI by workspace/board, prompt redaction, and tracking.

Flows, Sidekicks & Prototyping: The 2026 Toolkit

Flows (AI workflows on the canvas)

What it is: Multi-step AI workflows running directly on a Miro board (e.g., “group notes → name themes → propose actions”).
How ChatGPT assists:

• Draft the logic and prompts for a Flow (inputs, constraints, outputs) before developing it.

• Generate evaluation examples (“good/bad outputs”) to test and refine your Flow.
  Quick recipe: Paste discovery notes → run Interview Synthesis Flow → auto-group, name themes, draft actions → review together.

Sidekicks (on-board AI agents)

What it is: Conversational agents that use the context of selected objects (stickies, shapes, frames) to create or transform content (summaries, action lists, diagrams, slides).
How ChatGPT assists:

• Create a knowledge pack (brand voice, do/don’ts, examples) the Sidekick should follow.

• Produce structured checklists or rubrics (e.g., “good summary” vs “bad summary”) to ensure consistent outputs.
  Facilitator move: Select a group → Ask Sidekick: “Summarize in 5 bullets with evidence lines; then draft 3 SMART actions and assign responsibilities.”

Prototyping (from concept to testable flows)

What it is: Convert frames into interactive prototypes for quick validation—without leaving the board.
How ChatGPT assists:

• Generate UX microcopy, A/B variants, task scripts, and acceptance criteria.

• Create test questionnaires and debrief templates and keep them on the same board.
  Quick loop: Map flow → draft microcopy in ChatGPT (tone/reading level) → apply to frames → build prototype → use ChatGPT to generate test tasks & metrics → capture findings on the board.

Set-Up: Best-Practice Board for AI Workshops

1. Create an organized board with frames for: Goals, Inputs, Ideas, Groups, Decisions, Actions, Prototype.

2. Add starter templates: Kanban, Mind Map, User Story Map, Journey Map, or custom frameworks.

3. Toggle AI on/off per team/board based on sensitivity.

4. Paste “prompt cards” (below) for facilitators to reuse efficient prompts.

Step-by-Step: ChatGPT → Miro → Miro AI

Step 1 — Draft in ChatGPT

• Develop briefs, value statements, user stories, JTBD, workshop exercises.

• Request outputs in board-ready formats: bullet lists, tables, or comma-separated stickies.

Step 2 — Import to Miro

• Paste as stickies, text, tables, or mind-map branches.

• Use Sticky Capture if your inputs are physical post-its (photos → editable notes).

Step 3 — Organize with Miro AI

• Group related stickies automatically and name the groups.

• Summarize groups/threads; request themes and next steps.

• Mind map / diagram key flows (onboarding, incident response, marketing funnel).

• Transform notes into actions: draft tasks, user stories, or acceptance criteria.

Step 4 — Automate with Flows and Sidekicks

• Create a Flow to repeat your synthesis process (group → theme → actions).

• Use a Sidekick on selected content to generate summaries, slide outlines, or diagrams immediately.

Step 5 — Prototype, Decide & Assign

• Convert frames into an interactive prototype and run quick tests.

• Log decisions in a Decision Log frame; assign responsibilities, deadlines, and links (Jira/Asana).

Step 6 — Share & Iterate

• Export frames for slides—or keep everything on the board.

• Maintain a lightweight Miro Doc attached for change notes, assumptions, and links.

Proven Use Cases (with board recipes)

1) Product discovery workshop
Inputs: research notes, call summaries.
AI flow: Summarize → Theme grouping → JTBD → Prioritization grid → Draft user stories → Prototype key path.

2) Campaign planning
Inputs: brief, audience insights.
AI flow: Idea generation (ChatGPT) → Mind map (Miro AI) → Message matrix → Content calendar → Actions → Prototype landing flow.

3) Process mapping & handoffs
Inputs: SOPs, swimlane notes.
AI flow: Extract steps → Diagram flow → Identify bottlenecks → Propose improvements → Assign tasks.

4) Post-mortem / retro
Inputs: incident notes, metrics.
AI flow: Summarize → Group by theme → Five Whys → Action plan (responsibilities/dates).

Facilitator Toolkit

Idea burst
“Generate 12 ideas for <goal>, grouped by 3 themes. For each idea: 1-line description, expected impact, effort.”

Theme finder
“From these sticky notes, create 5 themes with names and a one-sentence rationale. Return a summary paragraph and a bullet list of actions.”

Decision helper
“Based on these options and constraints, propose a decision with trade-offs and risks in 5 bullets.”

Story shaper
“Convert these requirements into 8 user stories with acceptance criteria. Flag missing dependencies.”

Retro kit
“Group this feedback into Keep/Start/Stop. Suggest top 5 improvements with owners.”

Flow logic writer (for Flows)
“Build a 4-step Flow to synthesize 30 interview notes into themes and actions. Specify input objects, constraints, output format, and two ‘red flags’ to catch.”

Sidekick knowledge pack (for Sidekicks)
“Convert these brand/voice guidelines into a Sidekick brief with do/don’ts, examples, and a rubric for a ‘good summary’ versus a ‘bad summary’.”

Prototype copy kit (for Prototyping)
“Write UX microcopy for these screens in <tone>, maximum 8 words per CTA, with A/B variants and accessibility notes.”

Governance & Security (practical checklist)

• Classify boards by sensitivity; keep AI “on” by default, disable AI on confidential boards.

• Use prompt redaction and establish role-based AI access in administration.

• Avoid copying sensitive text into prompts; use references or IDs instead.

• Log decisions in a Miro Doc; keep sources and assumptions within the frame.

• EU/UK compliance: document purpose, data sources, reviewers, and sign-off for AI-assisted work.

Troubleshooting & Tips

• If groupings appear random, clean up noisy notes first or re-run with fewer items.

• Use frames to limit AI scope to relevant content.

• Prefer board objects (stickies, shapes) over screenshots for optimal AI results.

• For mind maps, start with a clear root node; expand branch-by-branch.

• Maintain a Prompt Log frame; when something works, save it to your team template.

Next Steps

Ready to test Flows, Sidekicks, and Prototyping in your next workshop? Schedule a free AI workflow consultation with Generation Digital.

FAQs (2026)

Can I run AI directly on the board?
Yes. Use the on-board AI workspace to generate, summarize, group, and draft next steps with live collaborators.

Can Miro convert sticky note photos into editable notes?
Yes. Use Sticky Capture, then group and summarize.

What are Flows and Sidekicks—and when should they be used?
Flows automate multi-step on-board tasks (e.g., synthesis → actions). Sidekicks operate on selected content to create/transform outputs instantly. Use both for efficient, repeatable facilitation.

How does Prototyping integrate?
Turn frames into interactive journeys for quick tests. ChatGPT provides microcopy, tasks, and metrics; log outcomes on the same board.

Will AI handle sensitive content?
Admins can disable AI on specific boards and redact prompts. Treat confidential projects as AI-off by default.

What’s the best division of tasks: ChatGPT versus Miro AI?
Use ChatGPT for in-depth, long-form, and brainstorming text. Use Miro AI to organize, summarize, and convert content into maps, diagrams, actions, and prototypes.