Asana is one of the most popular task management and project management software platforms on the market. It allows teams to plan, share and organise their work. Companies – large and small - can use Asana for everything from a simple to-do list to fully blown transformation projects to organise their work.
The web-based task management and collaboration software allow teams to easily keep track of all the tasks, coordinate them with team members, share related files, and more.
Asana for project management: How does it work?
Asana has extended functionality that both individuals and teams can take advantage of for project management. You can break down big tasks into manageable stages and keep track of progress with notes, status updates and acknowledgements. There is very little that Asana can't do and even then – there are plenty of third-party apps that integrate with the platform so you can take care of every aspect of your day-to-day processes.
From keeping track of the progress you make on projects and tasks, exchanging files, leaving comments, and notes, Asana makes it easy to hit your deadlines.
One of the things teams appreciate the most about Asana is how it facilitates remote work in a digital environment. As task management software, the platform boasts features like workspaces, projects, sections, and tasks to manage projects and work related to different clients or teams. Because it's built intuitively for users with little to no tech-savvy, Asana focuses on enabling collaborations without spending time in meetings, writing status emails, and micromanaging your team. It frees up teams to spend more time on what needs completing, rather than getting stuck in a pattern of work about work. With Asana, you can work faster and take on multiple goals with less stress.
How to make the most of Asana workspaces
A workspace in Asana is a shared work area where users can collaborate on projects and tasks. These are the building blocks of your Asana tool. There is no limit to how many workplaces you can create for different clients or teams.
Next to your workspaces is a space where you will have your series of projects. They are the central organisational unit in Asana and can be made public or private. You can colour-code them and have different filters in the projects section to browse: priority, assigned people, and tags.
Next, come tasks. They come in handy to showcase the status of the work being organised in Asana. Their structure resembles that of simple to-dos. You can create tasks, add a variety of information to them, and keep work balanced.
A built-in calendar in Asana lets you view all your tasks that are due soon. Using the Asana calendar, you can easily switch between 'list view' and 'calendar view,' to see which tasks are due when.
Overall, Asana's interface has simplicity in mind. As a forward-thinking company Asana regularly roll out improvements, so the interface always feels modern, minimalistic and intuitive. Because of Asana's simplicity, it's easy to create and navigate different workspaces, making the management of simultaneous projects a breeze.
Projects and workspaces also let you review milestones, view recent status updates, apply custom fields such as approval status, and create updates that communicate to the entire project team. Project management gets further streamlined because there is no need for as many meetings while facilitating regular communication with remotely managed staff.
Asana's all-in-one build covers most of the basics for efficient project management. But even if something's lacking, many third-party apps seamlessly integrate with the platform to extend functionality, including Google Drive, Slack, Microsoft Outlook, and Salesforce.
Naturally, some businesses prefer to revert to Excel or email, but this is because they haven't taken the time to familiarise themselves with Asana's dashboard. So when considering Asana, ask yourself this: "Am I ready to make the time commitment to learn how this tool can really improve our productivity and make our organisation stand out?"
At Generation Digital, we have experience implementing Asana for project management and can help you increase your team's productivity and collaboration, improve visibility, and streamline project oversight.
Take your project management to the next level and request a free Asana trial for your organisation below.